HeroAIintegrations.
HeroAI connects to the field service, accounting, calendar, inbox, ad and phone tools that trades contractors already use. It reads every customer, job, quote and invoice across all your active jobs, and writes back only what you have allowed.
- Nothing is replaced. Your tools stay live, and nothing is moved or deleted.
- Writes start in the last stretch of the install, days 31 to 60, and only for the actions you have switched on.
- Every write is logged and reversible.
Last updated
| Tool | Type | What HeroAI reads | What HeroAI writes back |
|---|---|---|---|
| QuickBooks Online | Accounting | Customers, invoices and their line items | Invoices with coded line items |
| Xero | Accounting | Customers, invoices and their line items | Nothing (read only) |
| Jobber | Field service | Customers, jobs, price book, invoices, calendar | Jobs, appointments, coded price-book items, job records from tech notes |
| Housecall Pro | Field service | Customers, jobs, price book, invoices, calendar | Jobs, appointments, coded price-book items, job records from tech notes |
| ServiceTitan | Field service | Customers, jobs, price book, invoices, calendar | Jobs, appointments, coded price-book items |
| Google Workspace or Microsoft 365 | Calendar and email | Calendar availability, inbox | Booked appointments, drafted inbox replies |
| Google Ads and Meta Ads | Advertising | Your ad accounts and the leads they bring in | Pausing an ad set when lead quality drops |
| Your phone system | Phone and SMS | Inbound calls and texts | Booked jobs, texted confirmations |
| Google Business Profile and Apple Maps | Listings | Your business details | Booking links that open the AI front desk |
QuickBooks Online: invoices and coded line items
HeroAI reads your QuickBooks Online invoices line by line and codes each line to a standard item in your price book. Lines your old tools never coded go to a short review queue for your office to confirm. From day 31 it can send QuickBooks invoices with coded lines.
Xero: invoices and line items
For shops on Xero, HeroAI reads invoices and their line items the same way and codes them to your price book inside Hero. It does not write back to Xero.
Jobber: customers, jobs and your price book
HeroAI reads every customer, job and price-book item from Jobber. Once codes are confirmed they are written back, so new invoices arrive pre-coded. From day 31 the agent creates jobs and books appointments in Jobber, and turns your techs' end-of-day texts into structured job records.
Housecall Pro: customers, jobs and your price book
The same as Jobber: HeroAI reads your Housecall Pro customers, jobs and price book, writes confirmed codes back, and from day 31 creates jobs, books appointments and files job records from tech notes.
ServiceTitan: customers, jobs and your price book
HeroAI connects to ServiceTitan through its official API. It reads customers, jobs and the price book, and writes jobs and bookings back, so ServiceTitan stays your system for dispatch.
Google Workspace and Microsoft 365: calendar and inbox
The AI front desk books real slots from your calendar, never a callback promise. From day 31 it can draft replies in your shared inbox for your office to send.
Google Ads and Meta Ads: lead quality
HeroAI watches the quality of the leads your ads bring in. From day 31 it can pause an ad set when its lead quality drops.
Your phone number and text line
Your existing number keeps working. The agent answers it on the first ring, books the job and texts the customer a confirmation. Your team texts the same agent on one number for schedule changes and job notes.
Google Business Profile and Apple Maps: book from where they found you
Your Google Business Profile, Apple Maps listing and website all point to the same agent, so a customer can book from wherever they found you.
No software yet?
You don't need any. Drop your files into a shared folder and do a 20-minute recorded voice intake, and HeroAI builds your customer and job record from that.